Data & Privacy Notice
1. Important Information and who we are
This Privacy Notice explains how Bhayani Law Limited (a limited company registered in England and Wales and with company registration number 09128005) uses and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended by the Data Use and Access Act 2025.
Our details:
- Bhayani Law Limited.
- Private limited company registered in England and Wales with the registered company number: 09128005
- Registered address: 59 Shoreham Street, Sheffield, S1 4SB, United Kingdom
- VAT number: 199 8812 32
- SRA number: 615634
- Data Protection Contact: Jay Bhayani
- Email address: [email protected]
- Telephone number: 0333 888 1360
- Postal address: 59 Shoreham Street, Sheffield, S1 4SB, United Kingdom
- We are regulated by the Solicitors Regulation Authority (“SRA”)
Privacy Notice
This Privacy Notice gives you information about how Bhayani Law Limited collects and uses your personal data through your use of this website and when you sign up to our newsletter, purchase a product or service from us or otherwise interact with us.
Bhayani Law Limited is a law firm, regulated by the SRA that provides, HR, employment, and company and commercial services (including litigation).
This website is not intended for children, and we do not knowingly collect data relating to children.
Controller
Bhayani Law Limited, is the controller and responsible for your personal data (collectively referred to as the “Bhayani Law”, “Company”, “we”, “us” or “our” in this privacy notice). This means that we determine the purpose and means of the processing of your personal data. We understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
2. The types of personal data we collect about you
Personal data means any information about an individual from which that person can be identified.
We may collect, use, store and transfer different kinds of personal data about individuals from businesses who use our website and / or use our services (“you”, “your business”). The extent of our collection of personal data will depend on the interaction we have with you and the legal status of your business (i.e. incorporated business, unincorporated business (including partnership) or sole trader) which we have grouped together as follows:
- Identity Data includes first name, last name, username or similar identifier and job title.
- Contact Data includes billing address, delivery address, email address and telephone numbers (landline/mobile).
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website.
- Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you interact with and use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
- Legal Matter Data Where Bhayani Law provides HR and employment law services or company & commercial services, whether through a subscription service, PAYG Services (pay as you go) or consultancy services to you, during the course of providing these services, you may provide us with documentation and information relevant to the issues on which we are advising. This information may include personal data about past and present members of your workforce and job applicants (“Legal Matter Data”). We are the controller of this data as we have our own professional obligations in relation to this data and we are answerable for its content. This view is consistent with that of the ICO and the Solicitors Regulation Authority. When you provide us with Legal Matter Data it is your responsibility to ensure that you have a legal basis to share it with us for these purposes.
Legal Matter Data includes names, job titles, roles, application forms/correspondence with job applicants /interview notes, Contract of employment and associated documents, the sort of information that is kept on the individual’s HR ‘file’, Correspondence between you and the individual, Information relevant to the particular issue we are advising on. Examples of this:
- A question about holiday pay might include timesheets and information about bonus and overtime earned; a redundancy question might include scores on a selection matrix and notes from collective and individual consultation meetings; a grievance about a manager might include information about the person bringing the grievance, information describing the manager’s actions, including the manager’s response, and relevant information about other colleagues who have been treated similarly or differently or who have witnessed certain behaviours.
- If we are advising you on how to handle a disciplinary issue, you are likely to provide us with documentation and information which includes personal data about the employee you are investigating, as well as about other individuals who are connected to the event, for example those who witnessed a relevant incident and/or those who were present at a disciplinary meeting.
- If we are representing you in an employment tribunal, pleadings and other documents/correspondence relevant to the claim.
- If we are advising you on a corporate matter, such as a share sale, share purchase, company reorganisation, or shareholders’ agreement, you may provide us with documentation and information which includes personal data about directors, shareholders, persons with significant control, beneficial owners, authorised signatories and other individuals involved in the corporate structure or transaction, such as their names, job titles, Companies House appointments, signatures, ownership interests, client or matter references and identity verification information.
Legal Matter Data may, on occasion, include sensitive data about individuals where it is relevant to an issue that we are advising you on. The type of sensitive data could include information about health, Trade union membership, racial or ethnic origin, religious or philosophical beliefs, criminal records, Sex life/sexual orientation. An example of this:
- If we are advising you on the long-term absence of an employee, you may provide us with correspondence with that employee about their ill health, copies of GP fit notes and a medical report you obtained from your OHP.
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ Usage Data to calculate the percentage of users accessing a specific website feature or services in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.
If you do not provide personal data
If you are our client, we will ask you for the personal data we reasonably require to enable us to provide services to you. If you do not provide the personal data we request, this may delay or prevent us from acting or continuing to act for you. Depending on the circumstances, we may have to stop acting for you, but you will still have to pay any unpaid fees and disbursements incurred on your behalf up to that point as set out in our Terms of Business.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
- Your interactions with us. Online or offline;
- Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. Please see our “Cookies” in section 4 for further details;
- Via our information technology systems and service providers e.g. our case management system;
- From publicly accessible sources e.g. Companies House, the Electoral Register or HM Land Registry;
- Analytics providers such as Google;
- From an anti-money laundering service provider;
- Directly from a third party e.g.
- your bank or building society;
- another financial institution or advisor;
- consultants and other professionals we may engage in relation to your/our client’s matter;
- your employer and/or trade union, professional body or pension administrators;
- your doctors, medical and occupational health professionals;
- DWP, HMRC;
- from a referrer (e.g. your accountant); and,
- other parties involved in the legal proceedings (e.g. other solicitors, witnesses or courts).
4. How and why we use your personal data
Our use of your personal data is subject to your instructions (where applicable), the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended by the Data Use and Access Act 2025.
Legal basis
The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
- Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you.
- Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests (or those of a third party) , for example to prevent fraud and enable us to give you the best and most secure client experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
- Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.
- Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Purpose/Use | Type of data | Legal basis |
To register you as a new client | (a) Identity (b) Contact | Performance of a contract with you |
To conduct identity verification, client due diligence and anti-money laundering checks | (a) Identity | (a) Performance of a contract with you (b) Necessary to comply with a legal obligation |
To process and deliver services to you including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us | (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications (f) Personnel | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or Privacy Notice (b) Dealing with your requests, complaints and queries | (a) Identity (b) Contact (c) Profile (d) Marketing and Communications | (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and manage our relationship with you |
To enable you to partake in a prize draw, competition or complete a survey | (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how clients use our products/services, to develop them and grow our business) |
To comply with our legal and regulatory obligations and to cooperate with regulators, courts, law enforcement agencies and government authorities | a) Identity | (b) Necessary to comply with a legal obligation |
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data, prevention and detection of fraud, unauthorised activity, cybercrime and misuse of our systems) | (a) Identity | (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
To investigate, respond to and defend complaints, legal claims, professional negligence claims and regulatory investigations | (a) Identity | Necessary for our legitimate interests (to protect our legal rights and interests and those of our clients) |
To deliver relevant website content and online advertisements to you and measure or understand the effectiveness of the advertising we serve to you | (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical | Necessary for our legitimate interests (to study how clients use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
To use data analytics to improve our website, products/services, client relationships and experiences and to measure the effectiveness of our communications and marketing | (a) Technical (b) Usage | Necessary for our legitimate interests (to define types of clients for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you based on your Profile Data | (a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications | (a) Consent where required by PECR for electronic direct marketing to individuals (b) Necessary for our legitimate interests (to develop our products/services and grow our business), where PECR permits this, including where the soft opt-in applies (c) Necessary to comply with a legal obligation (to honour objections and opt-outs) |
To carry out market research through your voluntary participation in surveys | (a) Identity | Necessary for our legitimate interests (to study how clients use our products/services and to help us improve and develop our products and services). |
To collect, manage and publish client feedback and reviews and to monitor client satisfaction | (a) Identity | Necessary for our legitimate interests (to improve our services, maintain our reputation and inform prospective clients) |
Special Category Data and Criminal Offence Data
Under data protection law, we can only use special category data or criminal offence data where:
- We have a lawful basis for doing so (see section 4 above); and
- One of the ‘grounds’ for using special category or criminal offence data applies.
There are a number of potential grounds for using special category or criminal offence data under data protection law.
Generally, where we process special category data or criminal offence data, we will do so because it is necessary for the establishment, exercise or defence of legal claims. This includes processing special category data or criminal offence data, where necessary, for:
- Actual or prospective legal proceedings;
- Obtaining legal advice; or
- Establishing, exercising or defending legal rights in any other way.
Where this condition does not apply, we will only process special category data or criminal offence data where processing is necessary for reasons of substantial public interest or where you have provided your explicit consent.
Where we rely on consent as a lawful basis for processing your personal data, you have the right to withdraw your consent at any time. To do so, please contact us using the details set out in section 10.
Please note that we may process your personal data without your knowledge or consent where this is required or permitted by law.
Direct marketing
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes. You will not be sent any unlawful marketing or spam, and we will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003. If you are an individual, we will only send you electronic marketing communications (such as email or SMS):
- Where you have provided your consent; or
- Where you have purchased services from us, or requested information about our services, and we obtained your contact details in the course of that sale or enquiry, and you have not opted out of receiving marketing communications (this is known as the “soft opt-in”). Where we rely on the soft opt-in, our lawful basis is legitimate interests.
You can ask us to stop sending you marketing communications at any time by:
- Clicking the unsubscribe link in any marketing email; or
- Contacting us using the information set out in the contact details section
We will not send you marketing communications where you have opted out.
If you are an entity client, we may send marketing communications to you where:
- You have requested information from us; or
- You have purchased services from us; and
- You have not opted out of receiving such communications.
You can ask us to stop sending you marketing communications at any time by:
- Clicking the unsubscribe link in any marketing email; or
- Contacting us using the information set out in the contact details section 10.
We will not send you marketing communications where you have opted out.
Third-party marketing
We will get your express consent before we share your personal data with any third party for their own direct marketing purposes.
Opting out of marketing
You can ask to stop sending you marketing communications at any time by following the opt-out links within any marketing communication sent to you or by contacting us (see section 10).
If you opt out of receiving marketing communications, you will still receive service-related communications that are essential for administrative or client service purposes.
Cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
By law, we may not place cookies on your computer without your consent, unless they are strictly necessary to the operation of the service that we provide on the Website. e.g. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
We use Google Analytics to monitor how our website is being used so we can make improvements. Our use of Google Analytics requires us to pass to Google your IP address (but no other information) – Google uses this information to prepare site usage reports for us, but Google may also share this information with other Google services. In particular, Google may use the data collected to contextualize and personalize the ads of its own advertising network. Related information:
How Google uses this information.
If you have any queries about the cookies that we use, or would like more information, please contact us at [email protected]
5. Disclosures of your personal data
We may share your personal data where necessary with the parties set out below for the purposes set out in the table above.
- Internal Third Parties such as EEF Limited (trading as MAKE UK) a membership organisation that provides business support services, our parent company.
- External Third Parties such as partners and affiliates and other third parties who perform services for us (our third-party processors) or to whom we have sub-contracted services you require from us.
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. International Transfers
We may transfer your personal data to service providers that carry out certain functions on our behalf. This may involve transferring personal data outside the UK to countries which have laws that do not provide the same level of data protection as the UK law.
Whenever we transfer your personal data out of the UK to service providers, we ensure a similar degree of protection is afforded to it by ensuring that the legally compliant safeguards are in place such as:
- We will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data; or
- We may use specific standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK, namely The International Data Transfer Addendum to the European Commission’s standard contractual clauses for international data transfers.
7. Data security
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
- Limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality; and,
- Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
8. Data Retention
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
By law we have to keep basic information about our clients (including Contact, Identity, Financial and Transaction Data) for six years after they cease being clients for tax purposes.
Retention relevant to Services: It is essential for Bhayani Law to keep comprehensive records of client contact and advice given. Bhayani Law’s policy is to automatically delete records from our client management system 6 years after they have last been accessed. We securely destroy paper employment tribunal files 6 years after the file is closed.
In some circumstances you can ask us to delete your data: (see section 9 below for further information).
9. Your legal rights
You have a number of rights under data protection laws in relation to your personal data.
- Request access to your personal data (commonly known as a “subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object.
- You also have the absolute right to object any time to the processing of your personal data for direct marketing purposes (see section 4 for details of how to object to receiving direct marketing communications).
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:
- If you want us to establish the data’s accuracy;
- Where our use of the data is unlawful but you do not want us to erase it;
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
If you wish to exercise any of the rights set out above, please contact us using the contact details set out in section 10.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. Contact details
To contact us about anything to do with your personal data and data protection, including to make a subject access request or a data protection complaint, please use the following details (for the attention of Jay Bhayani):
- Email address: [email protected]
- Telephone number: 0333 888 1360
- Postal Address: 59 Shoreham Street, Sheffield, S1 4SB, United Kingdom
11. Complaints
You have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand. The ICO will expect you to have done this before reviewing your complaint.
Further information about complaints can be found here.
12. Changes to this Privacy Notice and your duty to inform us of changes
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available on our website at the following web address: https://bhayanilaw.co.uk/.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new address or email address.
This Privacy Notice was last updated on 17/07/2026.
13. Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the Privacy Notice of every website you visit.