Workplace Support Passport for Employers
Introduce a Workplace Support Passport with confidence
Creating an inclusive workplace is about more than having the right policies in place. Managers need practical tools to help them understand individual needs, identify workplace barriers and have supportive conversations with employees.
Our Workplace Support Passport Pack provides UK employers with everything they need to introduce and manage a Workplace Support Passport within their organisation.
Developed by experienced HR and employment law specialists, this ready-to-use pack helps businesses and charities support employees, improve manager confidence and encourage meaningful conversations about workplace support, reasonable adjustments and wellbeing.
Whether you’re looking to support disabled employees, neurodivergent colleagues or simply create a more inclusive workplace, our Workplace Support Passport Pack provides a practical, legally informed solution.
What is a Workplace Support Passport?
A Workplace Support Passport is a voluntary document that helps employees share information about how they work best and the support they may need at work.
It provides a structured framework for discussions about:
- Disabilities
- Neurodiversity
- Health and wellbeing
- Communication preferences
- Workplace barriers
- Reasonable adjustments
- Flexible working arrangements
- Preferred ways of working
The passport encourages open conversations between employees and managers, helping organisations understand individual needs while creating a consistent approach to workplace support.
A Workplace Support Passport is not a medical record, an Occupational Health report or automatic approval for workplace adjustments. Instead, it records conversations and agreed actions, with any adjustments continuing to be considered through your organisation’s existing policies and procedures.
Why introduce a Workplace Support Passport?
A Workplace Support Passport can help employers create a more supportive, inclusive and productive workplace.
Introducing a Workplace Support Passport can help your organisation:
- Encourage earlier conversations about workplace support
- Improve employee wellbeing and engagement
- Support disabled and neurodivergent employees
- Strengthen communication between managers and employees
- Identify workplace barriers before they become bigger issues
- Encourage discussions around reasonable adjustments
- Create consistency across teams and departments
- Reduce misunderstandings and assumptions
- Support employees through changes in role or manager
- Improve employee retention
- Demonstrate your commitment to equality, diversity and inclusion (EDI)
The passport also creates a clear record of conversations, agreed actions and review dates, helping managers provide ongoing support where appropriate.
Workplace Support Passports and the Equality Act 2010
Employers have legal responsibilities under the Equality Act 2010, including protecting employees from disability discrimination and making reasonable adjustments where required.
While introducing a Workplace Support Passport is not a legal requirement, it can help employers demonstrate good practice by encouraging open conversations about workplace barriers and individual support needs.
The passport complements your existing HR policies and procedures and can help managers identify when additional support, specialist advice or an Occupational Health referral may be appropriate.
What’s included in the Workplace Support Passport Pack?
Our professionally drafted Workplace Support Passport Pack contains four practical documents designed to help employers introduce the passport successfully.
Workplace Support Passport
A comprehensive employee-led document that supports conversations around workplace needs, communication preferences, wellbeing, neurodiversity and reasonable adjustments.
Manager Guidance
Clear guidance explaining how managers should introduce, use and review the passport while understanding their responsibilities.
Employee Launch Communication
A ready-to-use communication to introduce the Workplace Support Passport across your organisation and explain its purpose and voluntary nature.
Leadership Business Case
A professionally drafted proposal that explains the benefits of introducing a Workplace Support Passport to directors, trustees or senior leaders.
Together, these documents provide a clear and consistent framework for implementing a Workplace Support Passport across your organisation.
Who is the Workplace Support Passport Pack for?
Our Workplace Support Passport Pack is suitable for employers of all sizes, including businesses, charities and not-for-profit organisations.
It is particularly beneficial for organisations looking to:
- Improve manager confidence
- Support employee wellbeing
- Build a more inclusive workplace
- Better support disabled employees
- Improve support for neurodivergent employees
- Introduce a consistent approach to workplace adjustments
- Strengthen their equality, diversity and inclusion strategy
Supporting neurodiversity in the workplace
Many employees choose to use a Workplace Support Passport to explain how they work best and what support helps them perform at their best.
This may include employees with:
- ADHD
- Autism
- Dyslexia
- Dyspraxia
- Sensory processing differences
- Long-term health conditions
- Mental health conditions
- Other neurodivergent traits
The passport encourages managers to understand each employee’s individual experience rather than making assumptions or focusing on labels.
By supporting open conversations, organisations can create a more neuroinclusive workplace where employees feel understood, supported and able to contribute fully.
Why choose Bhayani HR & Employment Law?
At Bhayani HR & Employment Law, we specialise in helping employers create practical, legally compliant workplaces.
Our Workplace Support Passport Pack has been developed by experienced HR and employment law professionals and is designed specifically for UK employers.
The pack is:
- Professionally drafted
- Legally informed
- Practical and easy to use
- Fully editable
- Suitable for businesses and charities
- Ready to implement immediately
- Designed to support real workplace conversations
Watertight clients can also speak to their usual advisor for support adapting and implementing the documents within their organisation.
Pricing
| Organisation | Price |
|---|---|
| Watertight Clients | £650 + VAT |
| Non-Watertight Clients | £750 + VAT |
Get your Workplace Support Passport Pack
If you’re looking to introduce a Workplace Support Passport within your organisation, our team is here to help.
Contact us today to purchase your Workplace Support Passport Pack or discuss how it could support your organisation. Call 0333 888 1360, email [email protected] or complete our online enquiry form.
Frequently Asked Questions
A Workplace Support Passport is a voluntary document that helps employees and managers discuss workplace support needs, communication preferences, health, wellbeing, disabilities, neurodiversity and reasonable adjustments.
No. Employers are not legally required to introduce a Workplace Support Passport. However, many organisations choose to use one as part of their wellbeing, equality, diversity and inclusion initiatives.
No. Employees do not need a formal diagnosis to complete a Workplace Support Passport. It can be used by anyone who believes it would help their manager understand how they work best or what support they may need.
No. The passport is a conversation and recording tool. Any reasonable adjustments or workplace changes should continue to be considered through your organisation’s usual policies and procedures.
No. The passport is not a medical assessment or Occupational Health report. Where specialist medical advice is required, employers should continue to consider Occupational Health referrals or other appropriate professional advice.
The passport belongs to the employee and should be completed collaboratively with their manager. Employees should have the opportunity to review the information recorded and both parties should have access to the most up-to-date version.
The passport should be reviewed whenever circumstances change, such as following a change in role, manager, health, wellbeing or workplace adjustments. Many employers also choose to review passports annually as part of regular wellbeing conversations.
Yes. All documents within the Workplace Support Passport Pack are fully editable and can be adapted to reflect your organisation’s branding, policies, procedures and internal support arrangements. Our HR and employment law specialists can also provide advice on implementation if required.